CALMAT 2012 Orientation SOW

[CALMAT 2012 Orientation] Statement of Work

Project Manager: [Team Member 1]

Sponsor: Director of Recruitment

Revision History

Revision date	Revised by	Approved by	Description of change

Purpose

The purpose of this project is to make sure the new students get a better sense of what they'll be accomplishing by working on the CALMAT degree, using CALMAT learning model so they will be able to develop their individual learning plans, complete the registration process, get to know the technology/resources at CALMAT and let them feel excited & welcomed for joining our lifelong and extensive network of ambitious students and well connect alumni.

Scope

Major project activities

1. Event plan and development 2. Estimated budget & set up reimbursed policy/procedure 3. Orientation preparation 4. Create a communication plan to keep the Sponsor active & the team engaged 5. Create an evaluate checklist for the next orientation 6. Create the responsibility matrix to describe the level of participation and authority for project stakeholders on the project.

Out of scope activities that are critical to the success of the project

1.   Administer logistics for this event: venue layout, parking space, caterings (food, refreshment, beverages, etc), welcome & thank you gifts, etc 2.   Discounted coupons sponsored by the businesses in the neighborhood

Deliverables

New students’ survey

Create uLearn accounts

Project reports

3 hours’ successful orientation event

Cost Estimates

Cost Type	Amount
Labor hours
External costs
Labor (consultants, contract labor)
Equipment, hardware or software
List other costs such as travel & training: (50 miles each * 6)	300 miles

Schedule Overview

Estimated Project Completion Date: [08/17/2012]

Major Milestones

[Announcement email of the event]        mm/dd/yy

[Milestone]        mm/dd/yy

External Milestones Affecting the Project

[Milestone]        mm/dd/yy

[Milestone]        mm/dd/yy

Impact of Late Delivery Will affect the overall project schedule & descendant deliverables

Measures of Success

95% of registered students show up on 8/25/2017 85% of them fill out the survey >50% of them feels positive of the event

Stakeholder Analysis

Name & Role	Major Responsibility or Contribution
[10-20 new students] Customer
[Director of Recruitment] Sponsor
[Team Member 1, Project Manager] Management
[Team Member 2-6] Team

Chain of Command

Project Team

Customer Approval Chain

Assumptions

Assumption 1: the big difference (10+) on the number of projected attendees and actual attendees.

Impact if assumption is incorrect: a lot leftovers – overspend

Assumption 2: unexpected & beyond our control factors, such as bad weather, big events in downtown San Jose, etc

Impact if assumption is incorrect: cancel some of the planned activities